GPS clock-in
Crew member arrives at the job site. Field Crew App geofences the property, prompts a one-tap clock-in, and stamps the time, the location, and the device ID. Clock-out at the polygon exit. Lunch breaks logged the same way.
Payroll · GPS-verified
Paper time sheets killed your last good crew chief.
Every landscape shop has the same fight, every Friday afternoon. The crew member says he was on the property at 7. The manager pulls the GPS and says the truck didn't cross the polygon until 7:34. Neither has receipts the other will accept. The Friday huddle becomes a Friday war. The good crew chief — the one who's been holding three routes together — quits by the end of the month.
Payroll ends the fight. The Field Crew App's GPS becomes the source of truth — geofenced, timestamped, device-verified. Hours roll up to multi-state tax tables, overtime applies the right rule for the right jurisdiction, W-2s and 1099-NECs prep automatically by year-end. Direct deposit lands in 1–2 business days via Stripe Connect. Your crew gets paid the way they should — on time, with no arguments, on the strength of data nobody can dispute.
Engine 30 · PayrollPowered by Field Crew App GPSStripe Connect direct deposit
How it works
GPS clock-in. Direct deposit. No middle layer.
Four steps from the truck arriving at the property to the paycheck landing in the crew member's account. Every step has a documented audit trail; every transition is posted as a journal entry into Books the moment it fires.
Hours auto-aggregated
Daily, weekly, and pay-period totals roll up automatically. Overtime calculated against the right rule for the jurisdiction (CA daily-OT after 8, NY weekly after 40, prevailing-wage for municipal jobs). The foreman approves with a swipe — no spreadsheet rebuild.
Tax tables apply
Federal + state + local withholding, SUI/SUTA, FICA, Medicare. Updated quarterly by our tax team. Multi-state crews get the right blend automatically based on which property they were physically standing on, hour by hour.
W-2 / 1099 export
Year-end packets prepped automatically. W-2s mailed to full-time crews by January 31, e-filed to the SSA. 1099-NECs sent to subcontractors by January 15. Audit-ready packets archived in the Books vault for the IRS' four-year window.
Multi-state
All 50 states. Every overtime rule.
CA crews get daily-OT. NY crews get spread-of-hours premium. Davis-Bacon municipal jobs get prevailing wage. Multi-state crews get the right blend hour-by-hour, based on which property the GPS recorded them on. Tax tables refresh quarterly — your bookkeeper doesn't track regulatory bulletins; we do.
CA
Daily OT after 8h
1.5x over 8h, 2x over 12h. Seventh-consecutive-day OT. Meal-break premium tracked.
NY
Weekly OT · spread of hours
1.5x over 40h. Spread-of-hours premium when shift exceeds 10 elapsed hours.
NV
Daily OT after 8h
Daily-OT for hourly crew below 1.5x state min. Detailed audit packet pre-built.
MA
Sunday + holiday premium
Retail-style premium for landscape ops working blue-law-restricted Sundays.
WA
Paid sick leave accrual
1 hour per 40 worked. Accrual ledger maintained per crew member, exportable on demand.
Federal
Davis-Bacon prevailing wage
Municipal jobs pay the local prevailing rate. Wage determinations refreshed weekly.
Federal + 50 statesLocal jurisdictions per ZIPQuarterly tax-table refresh
Subcontractors · 1099-NEC
TIN at the first job. No January scramble.
Every subcontractor — tree-removal crews, dumpster vendors, irrigation specialists — completes a W-9 inside the onboarding flow before they get paid the first time. Year-to-date payouts track against the TIN. 1099-NEC packets are e-filed to the IRS by January 15 and mailed to the vendor — without an emergency call to your bookkeeper on December 28.
- TIN matching against IRS records before first payout
- Backup-withholding triggers automatically on TIN mismatch
- YTD payouts visible to the vendor in their portal
- 1099-NEC + 1099-MISC + 1096 transmittal packets
- Past-year archives kept for the IRS' four-year window
Subcontractor cohort · 2026
| Vendor | YTD payout | TIN | 1099 status |
|---|---|---|---|
| Hawthorne Tree Co. | $18,420 | 8x-2814 | Ready |
| Granite Hauling LLC | $11,755 | 9x-4422 | Ready |
| Aqua Drip Irrigation | $7,640 | 5x-9180 | Ready |
| Stones & Slabs Inc. | $4,890 | — | Pending TIN |
| Riverside Mulch Co. | $2,210 | 1x-7755 | Below $600 |
Auto-prep deadline: January 15 · 4 packets ready · 1 awaiting W-9
Direct deposit
Stripe Connect-powered. 1–2 business days.
Every crew member onboards through a Stripe Connect Express flow — bank-account verification, KYC, tax-form collection. Payday lands in 1–2 business days; same-day available for emergencies. Paystubs auto-generate, sign, and archive inside the Field Crew App so the team never asks "where's my check?" again.
Bank-grade onboarding
Stripe handles KYC, account verification, tax-form W-9 / W-4 collection. The crew member does it from their phone — no paper, no manager-as-notary.
1–2 day standard payout
ACH-based same-day for emergencies, standard 1–2 day for the regular run. Failed transfers retry automatically; the crew chief gets pinged before the crew member notices.
Paystubs in the app
Auto-generated PDF paystubs with hours, gross, deductions, net. Stored in the Field Crew App profile, signable from a phone, archived for the seven-year DOL window.
Compliance
DOL-ready audit packets. Prevailing-wage support.
Wage-and-hour audits don't announce themselves. When the letter arrives, you have ninety days to produce time records, pay records, and policy documentation — for every crew member, for the past three years. Payroll keeps the packet warm at all times.
Time records · 3-year retention
Every GPS clock-in and clock-out, signed by the crew member, archived in cold storage for three years. The auditor asks; you click; the packet exports.
Pay records · 7-year retention
Paystubs, deductions, OT calculations, prevailing-wage declarations. Seven years matches the IRS document-retention window — one packet covers both.
Davis-Bacon prevailing wage
Municipal jobs auto-detect the prevailing-wage determination from the contracting agency. Wage decisions refresh weekly; certified payroll forms generate on-demand.
Workers' comp + EPLI proofs
Proof of coverage documents auto-mailed to the GC at job start. Renewal reminders fired thirty days out. No more crew showing up to a closed gate.
Payroll modules
Four modules. One paycheck.
GPS Time Tracking
Hours come from the Field Crew App's GPS clock-in / clock-out — not paper time sheets and not the foreman's memory. Disputes end the day they start: the timestamp and the property polygon are right there in the app.
Multi-state Tax Engine
Federal + all 50 state tax tables, plus jurisdictional OT rules (CA daily-OT, NY weekly thresholds, prevailing-wage rates for municipal jobs). Updated quarterly. Audit-ready packets the moment a regulator emails.
1099-NEC Engine
Subcontractor TIN collection at the first job (no more January scramble). YTD payouts tracked per vendor. 1099-NEC packets prepped by January 15 — e-file directly to the IRS, mailed to vendors, archived in the Books vault.
Direct Deposit
Stripe Connect-powered payouts. 1–2 business day landing for crews; same-day available for emergencies. Every paystub auto-generated, signed, and stored — viewable from the Field Crew App so the team never asks 'where's my check?'
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